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The Future Landscape - Benefits of Hybrid Workspaces in Post-Pandemic Business Environments

Benefits of Hybrid Workspaces 

In 2019, would you have ever thought that your employer would ask you to work from home permanently? Office workers have been longing for a day to rest and enjoy remote work as a break from the hustle and bustle of office life. Currently, because the world is forced to refocus on health and safety, remote work is creating a new type of hybrid workplace, through which employees can combine working from home and working in the office.

Teams can now stay in touch with their colleagues and complete the workday from their homes, thanks to remote working technologies such as Zoom and Google Hangout. Some enjoy performing daily work tasks from their home office (or kitchen table). Some find the self-management demands of remote work to be much more of a chore than heading into the office.

But what exactly does the new hybrid workspace mean for the future of office space? Will organizations ever return to the “old way” of working? Or will the conditions we have become accustomed to in 2020 force organizations to move towards a new, improved, more practical way for people to work safely that combines the best of both worlds?

Why Are Hybrid Workspaces The 'New Normal'?

the evolving nature of workspaces in the post-pandemic era
The pandemic has made it necessary to move beyond traditional office spaces as the main work environment

Months into the new normal, every organization is at a different stage of reopening and making their workplace safe. This means that it is difficult to know the future of work in the weeks, months and years ahead.

However, hybrid workspaces are becoming more popular as a way to effectively create a safer, more flexible work environment while keeping pace with rapidly changing health guidelines and individual health issues resulting from the COVID-19 pandemic.

Companies are now experimenting with new ways to offer the benefits of in-person collaboration with the flexibility of working from home. This is known as a “hybrid” approach because it allows employees to routinely work at home, rotating between team members to enable them to work in a physical office if they need to.

This means that all traditional workplaces have become co-working spaces, allowing individuals to schedule a time to work from the company headquarters and work the rest of the time from home. The new way of working requires a new approach to how to encourage people to do their best work wherever they are.

How Can Hybrid Workspaces Be Used To Increase Productivity?

an illustration highlighting the key benefits of new hybrid workspaces in fostering collaboration.
The most important benefit of new hybrid workspaces is that they encourage people to work together. Hybrid workspaces have broken down physical barriers between work teams and pushed them to connect virtually with each other to meet task and production schedules.

The shift from working together in an office to working remotely from home means finding new and better ways to stay in touch and stay informed of the progress that others are making through virtual offices and virtual meeting spaces.

However, this does not mean that productivity and cooperation will necessarily suffer. In the physical office environment, the biggest innovations rarely come from a single worker in a closed room but rather a diverse culture of collaboration – and achieving this often requires a major shift in your organizational culture and workforce.

However, the Corona pandemic - in an instant - made the need for an immediate shift to hybrid workspaces that move employees towards more successful collaborative efforts faster and require them to work in a more cohesive and connected way together despite physical separation.

How this will happen in the future of the business environment is still being studied, as fundamental shifts in ways of working often result in greater opportunities for innovation if the organization can manage change effectively.

The Ability Of All Work Teams To Adapt Within Hybrid Work Spaces

an illustration depicting the complexities and considerations in developing a successful hybrid workspace model.

With many companies embarking on a joint journey in search of a successful hybrid workspace model, it may be a good idea to plan to pivot to what other companies have done.

However, the problem with this strategy is that every company has different needs and expectations for its workplace and to create a successful and cohesive hybrid remote work environment, you need to define a workplace strategy that gives your business and your employees the best returns. how? This can be achieved through thorough research and relying on reliable, measurable data about what your employees need to do their best work every day, including access to tools, technology, and interactions with each other.

Often, aesthetic approaches to the design of hybrid workspaces contribute greatly to workers' adaptability and efficiency, which encourages greater communication and team bonding. Add aesthetic design elements such as co-working spaces in common areas, private cubicles, and meeting spaces to help foster a sense of unity, creativity, and productivity among your employees. Placing preferred amenities in various locations around the office makes the work environment easier and easier throughout the work day, which in turn enhances teamwork and increases collaborative potential.

Health And Safety Concerns In Mixed Workplaces.

The top four concerns for reopening physical office spaces for businesses are:

• Long-term/short-term financial situation

• Employment security

• Physical health

• Mental health

Hybrid workspaces allow organizations to reopen safely by limiting staff numbers and making it easier to clean the work environment and associated equipment. It also provides more flexibility for employees, which increases well-being at work and frees up time to focus on family responsibilities and caregiving during uncertain times.

It is also particularly attractive to a new generation of workers. For example, a recent report showed that 70% of Gen Z employees and 68% of Millennial workers have moderate concerns about their family or personal circumstances when it comes to returning to work, compared to 35% of Baby Boomers.

Hence, moving your workplace 100% online provides more options for those who need to take care of family members, i.e. employees have much more options. They can choose how to work based on which option provides the highest productivity – remote work, time working in a physical office or a combination of the two. This added flexibility means more workers can organize a full or partial transition to working from home so they can provide care while also maintaining income.”

The Company Is Benefiting From The Move To A Hybrid Workspace

an illustration showcasing the financial advantages and strategic implications of transitioning to a hybrid workspace.

The important question to answer is does your organization want to move to a hybrid workspace permanently? Once the coronavirus pandemic is over, there will be a host of benefits that may convince you that this is the new future of work.

Underutilized corporate office space was a major problem before the Covid-19 pandemic and the pandemic has further highlighted the huge amount of money organizations can save by optimizing their space to ensure every inch is optimized.

Moving to a hybrid workspace can result in significant cost savings – and for global organizations with workers spread across multiple locations, this solution can save millions annually.

Smart organizations around the world are reinvesting part of the savings they made from switching to remote work or working remotely again to create a hybrid workspace that perfectly fits the needs of their workers. Other savings can then be used to improve employee experience (increasing the ability to attract and retain employees more easily) or enhance broader organizational strategies.

The era of purely physical institutions was beginning to fade even before the coronavirus. The crisis has only accelerated digital transformation and highlighted the importance of the new hybrid workspace in creating a successful, flexible and future-proof business model

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